Terms & Conditions

1. The following Terms and Conditions apply to Bidders of all Auctions held by Roma Numismatics Ltd. By making a Bid, the Bidder agrees to these Terms and Conditions and accepts to be bound by them.

ESTIMATES

2. All estimates for Lots are in pounds sterling (£). Any other currency displayed against a Lot is indicative only for the convenience of the Bidder and does not constitute an offer by Roma Numismatics Ltd to pay in any other currency.

DESCRIPTIONS

3. The details of any Lot(s), including a description of each item is contained in the Catalogue or, in relation to Electronic Auctions on Roma Numismatics Ltd’s website.

4. All grades, descriptions and rarity information are the opinion of the cataloguer. Conditions of all Lot(s) are as they appear in the photographs displayed in the Catalogue or on the Roma Numismatics Ltd website. Condition reports are available upon request.

5. Bidders are encouraged to carefully examine in person any Lot(s) for which they intend or do Bid for as it is not possible to note all marks or defects or colours. Roma Numismatics Ltd makes no guarantee as to the physical quality or condition of any Lot(s).

6. Any prospective Bidders who exercise the opportunity to physically inspect and examine any Lot(s) in hand shall assume all responsibility and liability for any damage they cause in the course of such examination. Roma Numismatics Ltd shall have sole discretion in determining the value of any damage caused, which shall be promptly paid to Roma Numismatics Ltd by the prospective Bidder.

AUTHENTICITY

7. Roma Numismatics Ltd guarantees the absolute authenticity of all Lots Sold. There is no expiration to this guarantee.

BIDDING

8. Unless otherwise determined at the discretion of the auctioneer, opening Bids will be 60% of the estimate unless there are existing higher Bids.

9. A Bid, once placed, is final. A Bid cannot be revoked.

10. A Bid is placed:

10.1. In the case of a Live (Printed) Auction when the auctioneer acknowledges a Bid and communicates to the other Bidders participating in the Auction that the Bid price has been altered accordingly; or 

10.2. In the case of an Absentee (mail or other written) Bid, when a Bid is received by Roma Numismatics Ltd no later than one hour before the commencement of an Auction at which the Lot is due to be auctioned. It is the Bidder’s responsibility to ensure that Absentee Bid(s), whether submitted via the Roma Numismatics Ltd website or by other acceptable means, are accurate and placed in accordance with this sub-clause. Bids received after this point are not guaranteed to be accepted, but when accepted and executed the Bidder is subject to the same terms above.

11. If your Bid is successful You will become the Buyer of that particular Lot and be liable to pay the Hammer Price, plus those applicable charges and fees set out in the “Charges & Payment” section in these Terms and Conditions.

12. Roma Numismatics Ltd shall have absolute discretion to accept or decline any Bid, withdraw Lots from sale or re-open Bidding for any Lot at any time, whether before or after a Lot is Sold, until such time as the Buyer takes physical possession of the Lot, in circumstances which may include, but are not limited to (1) a bidding error has occurred (2) Roma Numismatics Ltd becomes aware of a dispute in relation to the Lot, Sale or Auction (3) Roma Numismatics Ltd has not received payment for the Lot.

13. For the protection of Absentee Bids, no ‘unlimited’ or ‘buy’ Bids will be accepted by Roma Numismatics Ltd.

14. When identical Bids are received for the same Lot, preference will be given to the Bid received first. Absentee Bids will take preference over a floor Bid.

15. Some Lots may carry a Reserve. Roma Numismatics Ltd reserves the right not to sell a Lot below the Reserve, or will repurchase the item on behalf of the consignor or for the account of Roma Numismatics Ltd. If a Reserve exists Roma Numismatics Ltd reserves the right to Bid on any Lot on behalf of the consignor up to the amount of the Reserve against any other Bidders.

CHARGES & PAYMENT

16. A Buyer’s Fee equivalent to 22.5% of the Hammer Price will be added to the Hammer Price and payable by the Buyer to Roma Numismatics Ltd in accordance with these Terms and Conditions:

17. VAT at the applicable rate (applicable to customers within the UK) is due on the Buyer’s Fee only, not the Hammer Price. Roma Numismatics Ltd registered VAT number is 901478828.

18. A 2% surcharge of the Hammer Price will be applied to Bids submitted via post or email, rather than being placed on the Roma Numismatics Ltd website.  

19. Invoices are due immediately upon receipt by the Buyer. Roma Numismatics Ltd reserves the right to charge interest on invoices that remain unpaid for 1 calendar month after the date they become due at the rate of 2% per calendar month, except where prior agreement has been made with regards to payment. 

20. The Buyer is responsible for paying all bank charges and any shipping and insurance costs.  

21. Invoices are sent to Buyers by email. They can also be found listed under 'Pending Invoices' in the 'My Account' section of the Roma Numismatics Ltd' website, and can be paid via the website by selecting the preferred payment option of BACS or Credit/Debit card. Cash payments are no longer accepted. Credit/Debit card payments are accepted only for invoices of £2,500 total value or less.

DELIVERY, COLLECTION & STORAGE

22. The Buyer will be required to satisfy the requirements of Roma Numismatics Ltd AML Policy before the Lot will be released. Buyers may, subject to payment of any fees or charges for delivery, either: 

22.1. Collect Lots Sold to them from Roma Numismatics Ltd in person from the main office at 40 Villiers Street, London WC2N 6NJ by prior appointment, or 

22.2. Arrange with Roma Numismatics Ltd to send or deliver the lot to the Buyer's nominated address by post, courier or such other method as agreed with Roma Numismatics Ltd. Shipping and insurance are at the Buyer's risk.

22.3. The Buyer is responsible for any fees and charges payable upon importation and is responsible for acquiring the necessary information on any applicable customs and import regulations in their jurisdiction.

23. Buyers shall at all times be liable for any costs or expenses incurred by Roma Numismatics Ltd associated with the Buyer’s nominated delivery method. Roma Numismatics Ltd standard delivery costs are set out in the Catalogue and on the Roma Numismatics Ltd website. Any additional costs will be as displayed in the Catalogue and /or the Roma Numismatics Ltd website.

24. Roma Numismatics Ltd shall store any Lot following Sale until shipment to the Buyer without charge. 

RISK & TITLE

25. Risk in the Lot passes to the Buyer when the Buyer takes physical possession of the Lot, or the Lot is dispatched to the Buyer, whichever is the sooner.

26. Title remains with the owner until such time as all sums owed to Roma Numismatics Ltd, by the Buyer, have been received by Roma Numismatics Ltd as cleared funds into Roma Numismatics Ltd’s bank account. 

IMPORT/EXPORT RESTRICTIONS

27. Any Lot that is Sold that is subject to United States of America (US) or German import restrictions must be legally imported into the US or Germany (unless otherwise explicitly stated in the Lot description). 

28. Our commitment to ethical and responsible provenance ensures that the Seller is required to affirm that each Lot is Their lawful property to sell, and where cultural property restrictions may exist, that to the best of their knowledge it meets the requirements to be legally imported into the US and/or Germany. Responsibility for this affirmation rests with the Seller and Roma Numismatics Ltd will not be held responsible for errors, omissions, or false statements made by the Seller. 

29. Roma Numismatics Ltd will endeavour to assist with provision of documentation to facilitate importations on behalf of the Buyer and enable delivery of that Lot to the Buyer’s nominated location but the Buyer is ultimately responsible for ensuring compliance with import regulations and procedures, and Roma Numismatics Ltd accepts no liability for any loss resulting from detention or seizure of any Lot by any government agency before or after delivery of the Lot. 

29.1. Any Buyer, whether based in the US, Germany or elsewhere, who purchases a Lot that cannot be lawfully imported into either the US, Germany or the country of their nominated delivery address, with the intention that the Lot is sent to any of those jurisdictions, shall be deemed to purchase the Lot and will be liable to pay all fees, charges and cost that become due when Knocked Down.

30. Roma Numismatics Ltd will not, and will not be compelled to, under any circumstances accept instructions from any person, make arrangements or be required to forward or send any Lot that cannot be lawfully imported to any jurisdiction to that jurisdiction.

31. Roma Numismatics Ltd undertakes to obtain export licences for those Lots that require them.

RETURNS

32. If a Buyer suspects a Lot is not authentic they must notify Roma Numismatics Ltd as soon as possible. Rejection by any third party grading service for any reason will not by itself constitute grounds for return of the Lot(s). The Buyer must support any claim of non-authenticity by valid technical evidence provided by at least 2 (two) separate qualified firms or individuals. A Lot may only be returned to Roma Numismatics Ltd if it is agreed to be not authentic by Roma Numismatics Ltd.

33. A Lot may be returned to Roma Numismatics Ltd within 21 (twenty one) days of the Sale Date if it is materially different from its description.

34. In circumstances where a Lot is returned by a Buyer pursuant to clause 32 or 33 and Roma Numismatics Ltd agrees to a refund, the amount to be refunded to the Buyer shall be (1) the Hammer Price (2) the Buyer’s Fee (3) the surcharge paid under clause 18 (if any). In all other cases, Roma Numismatics Ltd is not liable to refund or pay a Buyer for any fees or costs associated with returning a Lot to Roma Numismatics Ltd or the refund of any shipping charges or external or 3rd party costs.

35. All refunds will be made in Pounds Sterling unless otherwise agreed. Roma Numismatics Ltd is not liable for any exchange rate differences.

FAILURE TO PAY

36. Roma Numismatics Ltd is under no obligation to release a Lot to a Buyer until such time as the Buyer has paid Roma Numismatics Ltd. All sums that are due or which may become due as set out in these Terms and Conditions.

37. Lots will be held by Roma Numismatics Ltd for a period of 3 calendar months from the date the Lot is Knocked Down unless otherwise agreed. After 3 (three) calendar months Roma Numismatics Ltd shall be entitled to cancel the Sale and re-auction the Lot in accordance with clause 12.

LIMITATION ON LIABILITY

38. Roma Numismatics Ltd shall not be liable to You for any loss of profits, loss of sales or business, loss of agreement or contracts, loss of anticipated savings, loss of or damage to goodwill or indirect or consequential loss.

39. Our liability to You is capped at the amount You have paid to Us in respect of a Lot.

40. Roma Numismatics Ltd does not exclude or limit in any way its liability to You where it would be unlawful.

GENERAL

41. Roma Numismatics Ltd shall not be in breach of these Terms and Conditions nor liable for delay in performing, or failure to perform, any of its obligations under these Terms and Conditions if such delay or failure result from events, circumstances or causes beyond its reasonable control.

42. Any notice or other communication given to a party under or in connection with these Terms and Conditions shall be in writing, addressed to that party at its registered office (if it is a company) or such other address as that party may have specified to the other party in writing, and shall be delivered personally, sent by pre-paid first class post or other next working day delivery service, commercial courier or email.

43. A notice or other communication shall be deemed to have been received if delivered personally, when left at the address referred to in clause 42: if sent by pre-paid first class post or other next working day delivery service, at 9.00 am on the second business day after posting; if delivered by commercial courier, on the date and at the time that the courier's delivery receipt is signed; or, if sent by email, one business day after transmission.

44. These Terms and Conditions and any document produced by Roma Numismatics Ltd or otherwise mentioned herein constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

45. Roma Numismatics Ltd will only use Your personal information as set out in Our privacy policy, a copy of which can be viewed at: https://www.romanumismatics.com/privacy-policy. We may amend this policy from time to time.

46. Roma Numismatics Ltd’s Anti-Money Laundering Policy (AML Policy) sets out Roma Numismatics Ltd’s policy for ensuring compliance with anti-money laundering legislation that applies to some of its activities.

47. We may amend these Terms and Conditions from time to time.

48. No failure or delay by Roma Numismatics Ltd to exercise any right or remedy provided under these Terms and Conditions or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy.

49. Nobody else has any rights under these Terms and Conditions.

50. If any provision or part-provision of these Terms and Conditions is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of these Terms and Conditions.

51. These Terms and Conditions and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation, shall be governed by and construed in accordance with the law of England and Wales.

52. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms and Conditions or its subject matter or formation.

53. In these Terms and Conditions, the following words and expressions shall (except where the context requires otherwise) have the meanings listed at the bottom of this page.

AUCTION REWARDS TERMS AND CONDITIONS

MEMBERSHIP

1. We reserve the right not to enrol individuals with resident addresses in certain countries and/or regions or restrict transfers and changes of registered address. Such countries and/or regions are subject to change however reasonable advance notice will be given in circumstances where the removal of a country and/or region will affect the Membership of existing Members.

2. Membership is offered at our discretion and we may refuse Membership to any applicant or revoke said Membership at any time.

3. Membership applicants must state their full name, date of birth, preferred mailing address, email address and telephone number for correspondence.

4. Risk (for example, theft or unauthorised or fraudulent redemption) associated with Points passes to the Member as soon as Points are recorded on the Member's account, or otherwise awarded to the Member. We are not liable for unauthorised or fraudulent redemptions. You are the holder of Points and are responsible for their security. We are the owner of all Points and they remain our property at all times.

5. Membership will terminate automatically in the event of the expiry of all Points when a Member has not earned or redeemed or bought for 24 consecutive months; or upon the death of a Member, Points accumulated but unused at the time of death shall be cancelled together with Membership of the Scheme; or if we reasonably believe that you have committed an act of Fraud or Misconduct against us. The Member shall be liable to us for the full price of any goods or services obtained wholly or partly as a result of such Fraud and/or Misconduct and any legal fees incurred by us.

6. Members may terminate their Membership by contacting us stating that they no longer wish to be a Member. Any such termination will result in a loss of all Points and does not relieve the Member of any continuing obligations under these Terms and Conditions.

7. In the case of Fraud and/or Misconduct, we may cancel all accrued and accruing Points of the Member and any Rewards.

EARNING POINTS

8. We will record Points in the Member's personal account. Points cannot be redeemed until we have recorded it in the Member's personal account. It will take up to 48 hours for points to be credited to the Member's account.

9. Further details of how Points are earned and the applicable earn rates are contained on the Website.

10. Points may not be earned under the Scheme if any form of discount or preferential treatment is also received for the same activity. In the event we grant any Points in such circumstances we reserve the right to cancel the Points without notice to you.

11. Points can only be earned on the cash value of the hammer price of lots purchased at auction. Buyers’ Premiums, Vendors’ Commissions, shipping charges, external fees and any other cost or charge is not eligible. The award of Points will be calculated in accordance with the information published on our Website.

REDEEMING POINTS

12. Points are redeemable for products and service as described on the Website, and at the redemption values stated. In the case of auction lots, Points are redeemable only against the Hammer Value in blocks of 2000 points. Members are responsible for paying Buyers’ Premiums, taxes, fees, charges and surcharges.

13. Points may be redeemed online at the Website or via the Office in accordance with such procedures that may be in force from time to time for the issue of Rewards, as set out on the Website. Redemptions can only be requested by the Member.

REFUNDS

14. When Points have been used as part payment, the Points will be refundable only where the base product is refundable. Partial refunds will be credited to the Member’s Points account up to the value of the original part payment, with any remainder credited to the original method of payment together.

TRANSFERRING POINTS

15. Except as otherwise provided by us and communicated to the Member and subject to any stated limitations, Points are not transferable in any way (whether from person to person, account to account, statement to statement, Scheme to any other loyalty type scheme or otherwise.

16. Any purported purchase, sale, transfer, unauthorised use (including bartering), procurement or redemption of Points issued or awarded to another person or any other use of Points contrary to these Terms and Conditions will, unless explicitly authorised, constitute a fundamental breach by the Member of these Terms and Conditions and therefore the contract between us.

17. Other than as provided for herein Points are not redeemable for cash, refundable or exchangeable for anything else. At no time may Points be purchased by, sold to, bartered or otherwise transferred to other persons.

BUYING POINTS FOR YOURSELF

18. The Buyer can buy a maximum of 1,000,000 Points in any one calendar year.

19. In normal circumstances Points will be available to use immediately but it could take up to 3 working days for Points to appear on your account.

20. Points can only be bought online at the Website. The Buyer must be a member of the Scheme, members whose accounts have expired will not be able to buy Points.

21. Buying Points will be considered as collecting Points and will reset the 24 month expiry rule.

22. You have the right to cancel contracts for the buying of Points within 14 days without giving any reason provided the Points have not been used. The cancellation period will expire after 14 days from the day on which you purchase the Points. To exercise the right to cancel, you must inform us of your decision to cancel this contract by a clear statement (e.g letter sent by post or email). If you cancel, we will reimburse to you all payment received from you. We will make the reimbursement without undue delay, and not later than 14 days after the day on which we were informed about your decision to cancel this contract.

23. Points which are subsequently refunded will not constitute activity for the purposes of the 24 month expiry rule.

BUYING POINTS AS A GIFT

24. The Buyer of a Gift can buy a maximum of 1,000,000 Points as a gift for any number of Members, in any one calendar year. Members may not buy Points as a Gift to their own account. The Buyer can only buy Points for one Recipient per transaction.

25. A Gift Recipient of bought Points can only receive a maximum of 1,000,000 Points in any one calendar year in aggregate, irrespective of the number of Buyers.

26. In order to buy Points as a gift, the Buyer will need to know the Recipient’s full name, email address and client number. The Buyer should ensure that the Recipient has not received more than 1,000,000 Points, including the proposed Points transaction, in that calendar year. Points may not be bought for a Member whose account has expired. Buying Points will reset the 24 month Points expiry rule for the recipient. The Buyer must not demand and the Recipient must not offer any value or value in kind for Points. Such activity or any other use of Points contrary to these Terms and Conditions will constitute a fundamental breach by the member of these Terms and Conditions and therefore the contract between us and the Member. In the event of such a breach, we reserve the right at any time in our absolute discretion to terminate the Membership of any member.

POINTS EXPIRY

27. If a Member has not earned or redeemed Points or bought or transferred Points for 24 consecutive months, all Points that have accrued to that date will expire.

TIER STATUS

28. Roma Numismatics Ltd reserves the right to alter the rules for earning Tier status at any time.

29. Seasonal gifts will be sent to qualifying buyer Members with a paid invoice during their tier year.

30. Seasonal gifts will be sent to qualifying seller Members who have consigned to auction during their tier year.

31. Reimbursement requests for travel and accommodation to auctions held by Roma Numismatics Ltd. will be granted to Members who have consigned a minimum of value of £100,000 to the auction they wish to attend. Reimbursements will be limited to £1,500 per Member.

VARIATION OF CURRENCY

32. We may, from time to time, change the base currency or the name of the currency used by us either in whole or in relation to any country or region. We will provide reasonable notice to Members of any such change.

CHANGES OR CANCELLATIONS BY YOU

33. Rewards, once selected and confirmed, are considered final. No changes or amendments are permitted.

CHANGES OR CANCELLATIONS BY US

34. We reserve the right to amend or cancel any redemption of points subject to the terms and conditions set out in our Terms and Conditions.

LIABILITY

35. We will not be liable for any Loss resulting from alteration to, or termination of, the Scheme or the right to earn or redeem Points, except for Loss caused by our own negligence or wilful misconduct. We do not accept liability where any failure to provide any services in accordance with the contract or any other form of loss or damage is due to your own fault, or is the result of our compliance with any instruction, request or direction given by you. In no event will we be liable for any direct, indirect, special, punitive, exemplary or consequential losses or damages of whatsoever kind arising out of access to, or the use of this website or any information contained in it, including loss of profit and the like whether or not in the contemplation of the parties, whether based on breach of contract, tort (including negligence), product liability or otherwise, even if advised of the possibility of such damages.

36. We will not be liable for any loss if, by reason of local legal or regulatory prohibitions or restrictions, the Scheme or the whole or any part of the Services cannot be made available in certain countries or to certain Members.

37. We make no representations as to any income, use, excise or other tax liability of Members as a result of their Membership. Such a tax liability may arise, for example, if a Member obtains Points and/or Rewards as a result of business expenditure. Members are advised to check with their accountant or tax adviser for further information. The Member is solely responsible for any tax liability incurred as a result of Membership.

GOVERNING LAW

38. To the extent permissible by local law or regulation these Terms and Conditions shall be governed by and construed in accordance with English law. Any provision of these Terms and Conditions declared void or unenforceable by any competent authority or court shall, to the extent of such invalidity or unenforceability, be deemed severable and shall not affect the other provisions remaining which shall continue unaffected. If there is any conflict in meaning between the English language version of these Terms and Conditions and any version or translation of these Terms and Conditions in any other language, the English language version shall prevail.

DATA PROTECTION

39. We will process your Data in accordance with the Privacy Policy which can be found at the Website under the heading “Privacy Policy”,

USE OF WEBSITE

40. Your use of this website indicates your agreement to be bound by these Terms and Conditions.

PROPRIETARY RIGHTS

41. All Materials on this website, the appearance, organisation and layout of this website, the underlying software code and the underlying data are subject to trade marks, copyright, database rights and other registered and unregistered intellectual property rights which are owned either directly by Roma Numismatics Ltd. Unless otherwise authorised within these Terms and Conditions, You must not copy, modify, alter, publish, broadcast, distribute, sell or transfer (whether in whole or in part) any Material on this website or the underlying software code or underlying data.

CHANGES TO OR TERMINATION OF THE SCHEME

42. We may terminate a Member's right to earn or redeem Points or terminate the Scheme.

43. We will give reasonable notice of such termination of the Scheme or a Member's right to earn or redeem Points issued by us.

44. We can change the Scheme, the Points, and the Rewards we provide. We will give you reasonable notice but this could depend on the nature of the change and the notice that we may receive from our Partners. Examples of the action, which we might take, include modifying or withdrawing the right to earn Points or amending the number of Points required to purchase a particular Reward. Members shall be deemed to have agreed to any modifications, withdrawal, amendment or addition to Rewards or the Scheme if, after we have notified you of the changes, you continue to participate in the Scheme. Members who do not wish to accept changes to the Scheme may terminate their Membership.

45. We may, at any time, amend the time limit on how long you have to spend any Points. We will give you reasonable notice.

46. We have the right to change these Terms and Conditions.